The Purchasing Department assists programs with procurement and process requistions.

Requisition Process

1. Completely fill out requisition form
2. Department info
3. Suggested vendor
4. Item number if available
5. Quantity
6. u/m unit of measure
7. amount each/price each
8. account number
9. total (quantity X amount each)
10. authorizing signature (division director)
11. attach supporting documentation:
    example: vendor quotes, sole source form, agreements, specs and/or drawings, samples, misc documents

Processing of Requisitions

1. Che We Supply calls in the weekly orders on Tuesday, So the purchasing department will require Requsitions to be turned in to purchasing no later than 12:00 noon on Monday for that weeks supply order. Any requisitions turned in after 12:00 noon will be processed in the following weeks order. NO EXCEPTIONS!
2. All other vendor procurement/requisitions are to be turned in by 4:00pm Tuesday. (that means any vendor other than Che We Office Supply)

Purchase orders submitted before 4:00pm Tuesday will be available for pick up on Friday morning.

Any requisitions turned in after 4:00pm Tuesday will not be processed, your requisitions will be processed in the following weeks orders.

You can still turn in requisitions after 4:00pm Tuesdays, but keep in mind that your requisitions will not be processed until the following week and available the following Friday.

Emergency procurement: as defined in the purchasing policies /procedures manual needs to have a cover letter attached to the requisition explaining the request for a manual purchase order, the purchasing manager will decide if/when your request will be processed.

Forms

Authorization of Signature Authority
Cell Phone Request Form
Driver Request Form
Fleet Card Request Form
Fleet Card Replacement Form
Hold Harmless Agreement Form
Independent Contractor Amendment Form and Procedure
Independent Contractor Payment Forms
Professional Services Contract Template
Professional Services Procedures, Checklist & Processing Documents
Request for Equipment Lease Approval Form
Sole Source Justification

Policy Manual

Purchasing Policy and Procedure Manual